Proposed Amendment to the AMSA Bylaws

for consideration by the AMSA membership at its annual business meeting in June, 2018

The AMSA Board and the Foundation Task Force welcome comments and questions from all AMSA members. You may add to the conversation below by typing your comment in the box at the bottom of this page. The comment period ends on Sunday, March 25.
Web conference forums are scheduled for March 22 at 9 a.m. and 1 p.m. CDT for members to interact with the task force. Click here to register for the webinar.

To: Voting Members of the American Meat Science Association
From: Thomas Powell, Executive Director
Date: March 6, 2018
RE: Proposed Amendment to the Bylaws of AMSA

The AMSA Board of Directors submits the attached bylaws amendment for consideration by the membership at the 2018 annual business meeting this summer. The amendment was prepared by a task force consisting of members of the Board of Directors and the Foundation Board of Trustees

A comment period is now open for the members of AMSA to ask questions and provide additional input for the process. In addition, two web conferences are scheduled for March 22 to provide opportunities for interacting with the task force and leadership.


AMSA created an endowment program in 1990. In 2001, the membership voted to form a foundation from the endowment funds under the care of a Board of Trustees. The Board of Trustees created and developed structure and polices to steward and grow the foundation. 17 years later, over $1,000,000 in gifts from over 1,000 individuals and organizations have accumulated and the Board of Trustees is looking towards the future of a foundation on a completely different scale.

In 2017, the AMSA Board appointed a task force to better define the roles of the Board and Trustees in the ongoing stewardship and cultivation of the foundation.  The Task Force has recommended distilling the core structural and purpose policies of the foundation into a bylaws amendment. These include responsibilities, eligibilities and authorities that are to be delineated to the Board of Trustees.  Generally, bylaws serve as the blueprint for how the governing body of an organization will operate. The purpose of this bylaw amendment is to provide a stable blueprint for the governing of the Foundation and the basic mechanism for how Board of Trustees and Board of Directors work together in the realm of foundation matters.

The Amendment


The amendment is a new Article to be inserted between the current Article IV (Officers, Board of Directors and Committees) and Article V (Nominations and Elections). The new Article is composed of a description and purpose of the foundation and the core details of how the Board of Trustees is constituted.

Key Principles

The following principles were included in creating the proposed amendment

  • Statement of the core purpose of the foundation
  • Establishment of the structure of the Board of Trustees
  • Statement of the core responsibilities of the Board of Trustees, including:
    • Fundraising,
    • Financial stewardship,
    • Donor recognition, and
    • Preservation of donor intent
  • Clear articulation of the check and balance system used between the AMSA Board and the Board of Trustees

Next Steps

A comment period is open for all AMSA members to provide input and ask questions through March 25. On March 22, two web conferences will be held to discuss the amendment with task force members and AMSA leaders. The task force and board will make any needed additional edits to the proposal during the week of March 26. The final amendment will be disseminated to the membership in advance of the June 26 annual business meeting.

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